Visa Application
Updated: Jul 20, 2023
Required documents for Visa Application Submission
DOCUMENTS REQUIRED FOR VISA APPLICATION SUBMISSION
1. VISA APPLICATION FORM WITH PLASTERED PHOTOGRAPH
Registered, filled out, submitted, printed and signed by the applicant. All entries of the form should be properly filled out (no blanks) in Latin letters and signed by the applicant.
The visa application form must be completed either in BLOCK LETTERS or typed in without any omissions, amendments or deletions and signed by the applicant or applicant’s parent.
2. VISA APPLICATION CONFIRMATION
Document printed along with visa application form. It contains bar code and serves as confirmation of appointment. The file is attached to the email.
3. ONE PASSPORT-SIZE PHOTOGRAPH
A document provided by Visa Application Center. It serves as a confirmation of the appointment.
Photos submitted for the purpose of obtaining the visa must meet the following criteria: photo size must be 35x45 mm
4. INTERNATIONAL PASSPORT + COPY OF PERSONAL DATA PAGE
• Passport must be signed, valid for at least 3 months after the date of intended departure from Poland, and issued no earlier than 10 years ago, with at least two blank visa pages (excluding the amendments/endorsements pages at the back). A passport should be submitted without plastic or leather covers.
• You need to provide one copy of the passport data pages (the first and the last one)
• Copy of the pages with Polish/Schengen visas, if issued- if the visas were in the previous passport – a copy of that passport’s data pages - the first and the last one.
Additionally, the following types of Indian passports are not accepted:
a. Handwritten or not machine readable Indian passports issued after April 1, 2010.
b. Passports that contain a manual entry (observation) made after April 1, 2010, if the biographical data (biodata) of the passport holder were changed.
5. COVER LETTER
Mentioning the purpose and duration of travel, a list of attached documents and other useful information.
6. HEALTH INSURANCE POLICY + COPY
180 + 180 days + 5 days -- Any Insurance Company will give 365 days of insurance like this only.
In the case of applicants for a work visa, a foreigner entering the territory of the Republic of Poland shall present medical insurance with a minimum insurance amount 30 000 EUR covering all expenses that may be incurred during his or her stay in the Schengen Area due to the need to return for medical reasons, urgent medical care, emergency hospital treatment or death. The insurance should cover a period until the work start date and additional 2 weeks. The Consul may make a decision refusing to issue a visa if the foreigner does not have insurance.
Query:
Has anyone applied for and got a 'National D Visa: Others' to invite parents for more than 3 months here? I wish to invite my mother for a one-year duration. Also is' National D Visa: others' the right category under which one should apply to invite parents here or it should be 'National D Visa: Dependent'?
Answer:
Others or dependents will work. You can apply to show sufficient funds, proof of accommodation, a one-way flight, and insurance. I recently bought insurance from ubecud.pl this is Axa's official website for travel insurance for foreigners. This particular policy is on the approved list of insurance for a Schengen visa. I paid 414 zł for 6 months. For 12 months it was a little over 700 zł. Cheaper than any insurance I could find in India.
Query:
The primary applicant is working in Poland for the past 6 months and has ZUS, Group Insurance and Medical insurance.
While applying dependent visa for a Family (Wife, and two children), is Travel insurance not required?
Answer:
It is required. Because the ZUS (for dependents) and everything else will be applicable once they enter Poland. For travelling purposes, travel insurance is required. And unfortunately, they (the embassy) expect to have travel insurance for the whole period of the visa.
7. PROOF OF SOLVENCY | WORK PERMIT + COPY
Documents confirming the sufficient financial resources to cover costs of living and return travel to the country of origin of residence.
Applicant applying for a national visa must provide a document confirming that he has sufficient financial resources to cover:
a) The cost of returning to the country of origin in the amount of 2500 PLN (minimum) to cover returning to the country of origin (other than a country neighbouring Poland or an EU/EFTA member).
b) Living expenses - 75 PLN/day of the intended stay.
The documents cannot be issued more than one month before the submission of the visa application.
8. FLIGHT RESERVATION
9. VISA FEE – 6739 INR --- Only Cash. No CARDS are accepted in VFS Office.
10. STATEMENT ON ACCOMMODATION – DOCUMENT CONFIRMING PLACE OF STAY IN POLAND
For example, Hotel Reservation booked for the first 30 days of stay in Poland.
The reservation document must contain ain following info: date of reservation, applicant’s name and surname, hotel address, hotel phone number, stamp, and information on the amount of money paid.
11. RESIDENCE PROOF
Any official document proving residence in the jurisdiction of the Consular of Poland in Mumbai is the address in the passport.
12. DOCUMENTS CONFIRMING FAMILY TIES – MARRIAGE AND CHILDBIRTH CERTIFICATES
Official document (in Polish or English) confirming the family ties apostilled by the MEA/legalized. Please note that affidavits will not be considered official documents in this regard.
14. BANK STATEMENT
Certificate of the amount of the credit card limit issued by the bank (any bank located in India or Poland or another country is allowed). OR
A certificate of availability of money in the Polish or European Union bank or a cooperative savings and loan association located in the territory of the Republic of Poland or European Union (It cannot be a bank located in India).
Note:
For HDFC write an email to priorityredressal.creditcards@hdfcbank.com requesting for credit limit certificate. They send it in 1-2days
ICICI Credit Limit Certificate Sample:
15. FOR CHILD APPLICATION:
• Copies of signed ID documents of the parents of the applicant.
• Present the proof of parents accompanying the minor – written statement and flight reservations.
You will get the certificate within 3 days.
If we request, they will send the hard copy also
Another Point:
Only polish bank statements are valid. Most Polish bank statements do not need any seal and signature, and they will be printed on the last page of the statement. So online (download) should be ok.
But as per my understanding, there is no Clarity on India or Poland Bank statements. It's better to put both (if you have), Else anyone.
Question:
Do we need to present the credit limit original hard copy certificate to VFS or scanned copy is also fine?
Answer:
Original hard copy would be better, if you don't have the original hard copy, printed copy also fine. SBI, AMEX Won't give certificate...so we have to give credit card statement... Nowadays we are opting for credit card statement soft copies. Still those soft copy prints also fine. Basically we have to prove that, we have financial backup in India.
Notes:
I have tried to book appointments, in a Single VFS Account and Multiple Applications.
I cannot get the date and time for an appointment. Just received an error. At that time, I emailed VFS and received the below reply from them.
Reply from VFS: Addressing your below email, we would like to inform you that you have to schedule the appointment individually for all the customers.
Request you to refer to the below-mentioned link to schedule an appointment:
VFS Poland Visa Helpline Tel: +91 22-67866078 | info.polandin@vfshelpline.com | https://www.vfsglobal.com/Poland/India/index.html
Helpline
Please contact us for any information regarding the Republic of Poland visa process:
Contact us by phone 022-67866078 ( 08:00 to 17:00, Monday to Friday )
Contact us by email: info.polandin@vfshelpline.com
Disclaimer: You have to download the "latest visa checklist and application" from the VFS link. Given semi filled applications can use for certain sections only.
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